How to set up Google Sync

In this article, we’ll go through the steps required to set up Google Sync with your Soundtrap EDU account. Google Sync allows you to easily provide access to Soundtrap by selecting which Organizational Unit's (OU) to sync. 

Table of contents:

Requirements
Setup
How to log into Soundtrap
Create groups to enable collaboration
Important notes

Requirements

In order to set up Google sync, the following requirements needs to be met:

• Be a Google Super-admin on your organizations Google Account and have administrative rights to access the Google Organization Units (OU).
• Have a owner role of the Soundtrap EDU account.
• Log in with Google SSO

Setup 

1. Go to www.soundtrap.com and click the Log in with Google button. Make sure to use the Google super admin account that has administrative rights.

2. Go to Account Settings > click Sync account 

This can also be done from your homepage by clicking Add students > Connect to other Systems > Google OU Sync > Sync.

3. Click on Google Sync. The first time you set up the sync configuration, you'll be asked to allow Soundtrap to access your Google Account data. Click the “Allow” button to continue.

4. The Google Sign-In dialog box will appear asking you to choose an account, sign-in using the account that has administrative rights.

5. The Allow Access dialog box will then appear, asking you to allow Soundtrap to view your domains and the users in those domains. Click the Allow button to continue.

6. If the authorization is set up and Soundtrap is allowed to access your Google OU account, the dialog will show all the domains that you have granted access to. Select the domain that you want to sync by clicking on the checkbox and then click Next.

7. Next, you'll need to configure how to handle the removed and updated users. Click Next after selecting the options you preferred.

8. Select which organizational units you want to sync by clicking the checkbox and specify the role for each unit. When you are done, click the Sync button.

9. Once the configuration is done, a message will appear at the bottom of the page.

Congratulations! You have now successfully configured your Soundtrap EDU account to sync with your Google OU.  

How teachers and students access Soundtrap

Users can access Soundtrap via the steps below:

1. Go to soundtrap.com/edu
2. Click Login 
3. Select Login with Google and enter your school email address
   Congratulations! You've successfully logged in via Google SSO and are a member of the synced EDU. 

Create a group to enable collaboration

A teacher will need to manually create a group and invite students to that group before being able to accept any invites to join a project. This is because students and teachers are in separate OU's and will therefore be in different groups per default. Here are the steps on how to add students to your group:

1. Create a Soundtrap group
2. Activate the invite code of a Soundtrap group [for teachers]
3. Join a teacher's Soundtrap group using an invite code [for students]

Important notes:

After the syncing has finished running, you can expect to see the following: 

• Soundtrap groups with the same name as the synced units will be created as a default group.
• Existing user accounts will be enrolled into the Soundtrap group as a default.
• Existing users in a different EDU account within Soundtrap will be migrated over to the synced EDU and will be added to the synced default group. If your organization has enough seats available, the migrated accounts will take up a Soundtrap seat.
• The sync does not create any user accounts before a user has logged in. Once they've logged in via Google SSO, they'll be added to the EDU account, added to the correct group and be visible in the user list.
• Make sure that Soundtrap is approved for access via Google SSO in Google Console. Please read Google's guide: Control which third-party & internal apps access Google Workspace data